Privacy Policy

1. Overview and Purpose

Unanimas Pty Ltd ("Unanimas", "we", "us", or "our") is committed to protecting the privacy and security of personal information in accordance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) and other applicable legal obligations in Victoria, Australia.

This Privacy Policy outlines how we collect, use, disclose, store, and manage personal information provided to us by customers, prospective clients, employees, contractors, website visitors, and other individuals.

2. Scope

This Privacy Policy applies to all personal information collected and managed by Unanimas Pty Ltd across our operations, digital platforms, software products, and services.

3. Personal Information We Collect

We only collect personal information that is reasonably necessary for one or more of our business functions or activities. The types of personal information we may collect include:

• Identity Information: Full name, job title, company name, and role.
• Contact Details: Email address, phone number, physical or mailing address.
• Account and Technical Data: Login credentials, IP address, device identifiers, browser type, operating system, and usage logs when interacting with our software applications or website.
• Communication Records: Inquiries, feedback, customer support interactions, and contractual correspondence.

We do not routinely collect sensitive information (such as health, biometric, political, or religious data) unless explicitly permitted by law or with your express prior consent.

4. How We Collect Personal Information

We collect personal information directly from you through reasonable and lawful means, including when you:

• Register for or use our services and applications;
• Fill out web forms or request information through our website;
• Communicate with our support, sales, or administrative teams;
• Apply for employment or contract roles with Unanimas Pty Ltd.

Where reasonable and practicable, we will collect personal information directly from you. If we receive personal information about you from a third party, we will take reasonable steps to ensure you are made aware of the collection.

5. Purposes for Collecting, Holding, Using, and Disclosing Information

We collect, hold, use, and disclose personal information for the primary purposes for which it was collected, including:

• Providing, operating, and maintaining our software and security services;
• Managing client relationships, customer support, and administrative processes;
• Fulfilling contractual obligations with our clients and partners;
• Communicating updates, security alerts, and administrative notices;
• Complying with applicable Australian laws, regulations, and legal obligations;
• Improving our products, services, and digital security measures.

We will not use or disclose personal information for secondary purposes unless you have consented or an exception under the Privacy Act 1988 applies.

6. Disclosure of Personal Information

We do not sell personal information to third parties. We may disclose personal information to:

• Third-Party Service Providers: Trusted vendors and contractors who assist us in operating our business, hosting systems, or processing transactions (bound by strict confidentiality and data protection agreements);
• Legal and Regulatory Authorities: Government bodies, law enforcement agencies, or courts where required or authorized by law;
• Professional Advisors: Legal, financial, or compliance advisors acting on our behalf.

Overseas Data Disclosures

We store and process data primarily in Australia. If we transfer personal information to overseas service providers or cloud infrastructure, we take reasonable steps to ensure the recipient handles your personal information in accordance with the Australian Privacy Principles.

7. Data Security and Retention

Unanimas Pty Ltd takes all reasonable steps to safeguard personal information from misuse, interference, loss, unauthorized access, modification, or disclosure. Security measures include:

• End-to-end encryption for data in transit and at rest;
• Strict role-based access controls and identity management;
• Continuous monitoring and regular security evaluations.

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. When personal information is no longer needed, we securely destroy or de-identify it.

8. Accessing and Correcting Your Personal Information

Under the Australian Privacy Principles, you have the right to request access to the personal information we hold about you and to request corrections if it is inaccurate, incomplete, or out-of-date.

To request access or correction, please contact our Privacy Team using the contact details provided below. We will respond to your request within a reasonable period (typically within 30 days).

9. Enquiries, Feedback, and Complaints

If you have any questions, concerns, or complaints about how we handle your personal information or if you believe we have breached the Australian Privacy Principles, please contact us:

• Privacy Officer / Contact Email: privacy@unanimas.com
• Postal Address: Unanimas Pty Ltd, 121 King Street, Melbourne 3000, Victoria, Australia

We will investigate your complaint and respond in writing within a reasonable timeframe (typically 30 days). If you are unsatisfied with our response, you may escalate your complaint to the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices or legal obligations. Updated versions will be published on our website with a revised effective date.

11. Version History